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BEEHIVE OH&S SERVICES COSTS

Basic fees are negotiated as per client requirements and our annual contract fee includes:

• Consultation fees for ISO implementation and maintenance R3000 (excluding VAT) once off (3-hour visit), Compliance and Operational files and contents included. Should additional time be necessary for the implementation, additional charges will apply.
• Monthly retainer fee charged at R650 (excluding VAT), includes a quarterly visit and on-line meetings between site visits. Costs could vary depending on the type and size of industry and the amount of time and work to be done on site. This can only be determined after a GAP Audit.
• Agreed regular visits charged at R650 (excluding VAT) per hour.

All our basic fees for first visits and ongoing service include costs/expenses.  Regular visits are conducted according to pre-planned call cycle schedules.

Additional visits (as per client request) or out-of-cycle visits are charged at R850.00 (excluding VAT) per hour, plus expenses.

Incident investigation:  R850.00 (excluding VAT) per hour, plus expenses.

Training, supplies and other items

In addition to our core consultation service, we are also qualified to offer and/or facilitate the following:

• Safety training: Includes topics such as

1. Hazard identification and risk assessment (HIRA) – Price on request
2. First Aid – R950 (excluding VAT)
3. Fire Fighting – R780 (excluding VAT)
4. Safety Representative training – R1200 (excluding VAT)
5. Emergency Controller – R1200 (excluding VAT)
6. All prices excl VAT. We add to this list according to client’s needs.

• Ad Hoc Safety Risk Assessments and Medical Surveillance. Contact us for more information.
• OH&S Aids and user items, such as first-aid kits and refills, safety signage, statutory wall charts, OHS Act and Regulations book and Emergency Evacuation Plans.

OCCUPATIONAL HEALTH AND SAFETY (OHS) RISKS

Occupational health and safety (OHS) risks refer to potential hazards and threats in a workplace that could harm the physical or mental well-being of employees. These risks vary by industry and workplace but can be broadly categorized into the following types:

1. Physical Risks

• Slips, trips, and falls: Uneven surfaces, wet floors, or improperly stored items.
• Noise exposure: High noise levels can lead to hearing loss over time.
• Machinery hazards: Risks from unguarded machines or equipment malfunctions.
• Temperature extremes: Working in excessively hot or cold environments.

2. Chemical Risks

• Exposure to harmful chemicals: Inhalation, skin contact, or accidental ingestion of hazardous substances like cleaning agents or industrial chemicals.
• Chemical spills or leaks: Accidents involving flammable, corrosive, or toxic substances.

3. Biological Risks

• Infectious diseases: Exposure to bacteria, viruses, or pathogens, especially in healthcare or laboratory settings.
• Animal-related hazards: Risks from bites, stings, or diseases in industries like agriculture.

4. Ergonomic Risks

• Repetitive strain injuries: Poorly designed workstations or repetitive tasks leading to musculoskeletal disorders.
• Heavy lifting: Incorrect lifting techniques causing back or joint injuries.
• Prolonged postures: Sitting or standing for long periods without breaks.

5. Psychosocial Risks

• Work-related stress: High workloads, tight deadlines, or lack of support.
• Harassment or bullying: Negative behaviors affecting mental health.
• Fatigue: Long working hours or inadequate rest.

6. Environmental Risks

• Fire hazards: Faulty wiring, open flames, or flammable materials.
• Exposure to hazardous substances: Such as asbestos, lead, or silica dust.
• Confined spaces: Limited ventilation and access posing risks of suffocation or entrapment.

7. Organizational Risks

• Lack of training: Employees not being properly trained to handle hazards.
• Poor emergency preparedness: Absence of evacuation plans or insufficient safety drills.
• Neglected maintenance: Unsafe equipment or structural issues in the workplace.

Identifying, assessing, and addressing these risks is essential to create a safe and healthy work environment.

OH&S: WHY SPECIALIST ADVICE MAKES A DIFFERENCE

Occupational health and safety (OH&S) management relates to the risks faced by any business in terms of ensuring a safe working environment. It is to the long-term detriment of the profitability of any undertaking, and harms the overall satisfaction of its stakeholders, to ignore such risks or merely comply superficially to legal requirements.

An OH&S risk assessment, with its related plans and implementation, does not constitute a magic bullet for success. However, it does contribute to protecting an undertaking against non-compliance with the Occupational Health and Safety Act No. 85 of 1993 and other relevant regulations. In addition, the important new international ISO 45001:2018 standard provides a framework to manage and improve OH&S.

Also consider the fact that all employers are legally responsible for their employees’ safety—irrespective of the industry or economic sector in which they are active. Employers can be prosecuted both civilly and criminally—and both as a business and in their personal capacity—if the relevant OH&S measures are not in place. This could happen in addition to fines, non-payment of insurance claims and, in extreme cases, a business’ closure until it is in full compliance with the law.

Specialist knowledge and advice can help to design effective and relevant OH&S strategies and plans. Leo van der Walt, the CEO of Beehive OH&S, is a registered member of the professional South African Institute of Occupational Safety and Health (SAIOSH). He has been technically trained at UCT and NOSA and can act as internal auditor for ISO standards ISO9001, ISO14001, and ISO45001. Leo and his staff assist clients to overcome the minefield of regulatory OH&S requirements.

WHY CHOOSE BEEHIVE OH&S SERVICES?

Our system is aimed at ensuring compliance to legal and ISO standards.

• Beehive is appointed as OH&S service provider via a contract. To enable us to cover our initial costs and documentation, and to ensure that we are fully prepared to deliver an ongoing service, this one-year contract can be renewed annually.
• In consultation with our clients, we consider all the relevant factors that apply to employers in their specific economic sector.
• Our rigorous approach starts by identifying major gaps or weaknesses in an organisation’s management systems.
• During the auditing and consultation phase, our full audit covers all aspects of the Occupational Health and Safety Act No. 85 of 1993 and other relevant regulations.
• After the assessment and consultation relating to areas that need specific attention, we guide and assist clients to design and implement the necessary fixes and keep current systems up to date.
• Our solutions include an internet cloud-based management system, as well as a digital desktop version.
• We work with a specific nominated staff member of each client to ensure continuation and facilitate scheduling and other arrangements.
• We suggest and provide training for staff where relevant.

Vigilance to ensure occupational health and safety compliance is an ongoing process. This means that OH&S strategies and plans should not gather dust on a shelf: they must be rigorously implemented and monitored. For instance, installations of new heating or cooling systems, pipes, wiring, extensions, or building renovations could have unintended consequences for health and safety—especially where third-party service providers are involved in such work.

We assist our clients to remain vigilant and compliant under all circumstances:

• We visit our clients on an agreed call cycle to assess progress and assist with solutions.
• An in-depth legal compliance audit is performed annually.
• Inspections/mini audits are done from time to time—based among others on findings of the initial assessment of the system or the annual audit.
• Ongoing support is provided via e-mail.
• Relevant workplace training information is included in our comprehensive documentation.
• We also offer training as a separate service.

WHY DOES A WORKPLACE NEED AN EVACUATION PLAN?

A workplace needs an evacuation plan because it ensures the safety and well-being of employees and visitors during emergencies. Emergencies like fires, natural disasters, gas leaks, or other unforeseen incidents can happen unexpectedly, and an evacuation plan provides clear, organized steps to follow when every second counts.

Here’s why it’s crucial:

• Protection of lives: Minimizes confusion and panic, ensuring everyone knows how to get to safety quickly.
• Compliance with regulations: Many countries require workplaces to have evacuation plans as part of health and safety laws.
• Preparedness: Employees feel more confident and secure knowing there’s a plan in place.
• Efficient response: Helps emergency services by reducing chaos and enabling faster assistance.
• Risk management: Reduces the likelihood of injuries, fatalities, or property damage.

A well-designed evacuation plan not only saves lives but also demonstrates a company’s commitment to its people’s safety. Have you seen an evacuation plan in action before? It’s quite eye-opening to see how preparation can make all the difference.

WHAT IS OCCUPATIONAL HEALTH AND SAFETY (OHS)?

Occupational Health and Safety (OHS) refers to practices and policies aimed at ensuring the health, safety, and well-being of employees in the workplace. It involves identifying hazards, assessing risks, and implementing measures to prevent accidents and illnesses.

THE FUTURE OF WORKPLACE SAFETY

Harnessing Technology for a Safer Workforce

In today’s fast-evolving world, workplace safety is no longer just about hard hats and caution signs—it’s about leveraging cutting-edge technology to protect workers and prevent accidents before they happen. From smart wearables to artificial intelligence, innovations are transforming the landscape of occupational health and safety.

Revolutionary Technologies Making Workplaces Safer

1. Smart Wearables Devices like smart helmets, vests, and watches are changing how we monitor worker health. These wearables can track heart rates, detect fatigue, and alert workers of hazardous conditions in real time. For instance, a construction worker wearing a smart helmet might receive an instant warning if carbon monoxide levels become dangerous.
2. Virtual Reality (VR) Training Gone are the days of traditional safety training. VR allows employees to experience simulated high-risk scenarios—such as fire drills or confined space rescues—in a completely safe environment. This immersive method enhances learning and boosts confidence during real emergencies.
3. Drones for Safer Inspections In industries like mining and construction, inspecting hazardous or hard-to-reach areas often poses significant risks. Drones eliminate those dangers by performing aerial inspections and providing detailed footage, all while workers remain at a safe distance.
4. AI and Predictive Analytics Artificial intelligence is helping businesses analyze workplace data to predict potential risks. Imagine software that identifies patterns of unsafe behavior or equipment malfunctions before accidents occur. This proactive approach is saving lives and costs.
5. IoT Sensors The Internet of Things (IoT) connects devices to monitor environmental conditions continuously. Sensors can detect gas leaks, monitor air quality, and even track machinery temperature, ensuring dangerous changes are addressed immediately.

Why Embrace Technology for Workplace Safety?

The benefits of integrating these technologies are remarkable:

• Fewer Accidents: Real-time alerts and predictive tools reduce workplace injuries and fatalities.
• Increased Productivity: Workers feel safer, more confident, and focused on their tasks.
• Regulatory Compliance: Automated systems make it easier to meet occupational health and safety standards.

Challenges to Overcome

While the future is exciting, adopting technology in workplace safety isn’t without challenges:

• Cost Barriers: Smaller businesses may find the upfront investment daunting.
• Data Privacy Concerns: Wearables and tracking tools raise ethical questions about employee privacy.
• Training Requirements: Employees need guidance to effectively use new tools and systems.

Opportunities for South African Industries

South Africa’s unique workplace landscape, including mining, agriculture, and manufacturing, stands to gain immensely from these advancements. For example:

• Drones can improve safety in mines by mapping underground areas before workers enter.
• IoT sensors can help farmers monitor storage conditions for hazardous chemicals.
• AI can analyze factory workflows to identify bottlenecks and safety concerns.

By embracing innovation, South African businesses can ensure safer workplaces while remaining globally competitive.

FASCINATING FACTS ABOUT OCCUPATIONAL HEALTH AND SAFETY (OHS):

Here are some fascinating facts about occupational health and safety (OHS) that highlight its importance:

1. Workplace Injuries Are Common:
   • Globally, millions of workplace injuries occur every year, with one injury happening approximately every 8 seconds.
2. Safety Signs Save Lives:
   • Simply placing safety signs in workplaces can reduce the risk of accidents by up to 80%.
3. Fire Hazards Are Serious:
   • Fires cause more fatalities annually than all other natural disasters combined.
4. Training Reduces Risks:
   • Completing safety training, such as a 10-hour OSHA course, can reduce workplace injuries by 18.5%.
5. Economic Impact:
   • Road traffic accidents, often linked to work-related travel, cost countries around 4% of their Gross National Product (GNP) annually.
6. Historical Progress:
   • In 1970, before stricter safety regulations, 38 workers lost their lives daily in the U.S. workplace. Today, this number has significantly decreased due to improved OHS practices.
7. Fatigue Equals Danger:
   • Working after being awake for 24 hours impairs reaction times as much as being over the legal alcohol limit.

These facts underscore the critical role of OHS in protecting lives and improving workplace conditions.

THE ROLE OF A FIRST AIDER

A first aider plays a critical role in responding to medical emergencies and providing initial care to injured or ill individuals until professional medical help arrives. Here’s a breakdown of their responsibilities:

Key Roles and Responsibilities of a First Aider:

1. Immediate Response:
   • Assess the situation quickly to ensure safety for themselves, the injured person, and others.
   • Take immediate action to prevent further harm and stabilize the individual.
2. Administering Basic First Aid:
   • Treat minor injuries, such as cuts, burns, or bruises.
   • Provide initial care for more serious emergencies, such as CPR or stopping bleeding.
3. Monitoring the Injured Person:
   • Observe the injured person’s condition and look out for changes or signs of deterioration.
   • Offer reassurance and keep them calm while awaiting professional help.
4. Calling for Help:
   • Contact emergency services or ensure that someone else does.
   • Provide accurate information about the situation to responders.
5. Using First Aid Supplies:
   • Utilize items in the first aid kit effectively, such as bandages, antiseptics, or gloves.
   • Ensure cleanliness to avoid infections.
6. Record-Keeping:
   • Document details of the incident and actions taken for later use by medical professionals or workplace reports.
7. Promoting Workplace Safety:
   • In workplaces, first aiders may also contribute to training employees on basic first aid procedures and safety practices.

The role of a first aider is vital in potentially life-threatening situations, as their actions can make the difference between recovery and complications.

IMPORTANCE OF A HEALTH AND SAFETY REPRESENTATIVE IN THE WORKPLACE